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Office Manager (12 month maternity cover)

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Aim of the role:


We’re looking for an Office Manager to cover 12 months maternity leave. This person is at the heart of the office, spread over 2 floors, with 50 people, right by Old Street tube station. We need this person to support the team with travel, meetings and event arrangements, be front of house, giving a warm welcome to any guests or enquiries, providing solid administrative support, and maintaining a bright and fun work environment. Sound interesting? Here’s more of what you can expect:


Key tasks: 

Administration:

  • Take responsibility for day to day administrative duties for the team, including organising travel, scheduling meetings, ensuring stationery is replenished, sorting post and ensuring equipment is maintained 
  • Compile required monthly travel plans and weekly schedules and forward to Head Office
  • Manage expense reporting as requested

 

Office Management & Team assistance:

  • Assure compliance of office procedures to Group standards
  • Maintain, document and enhance office functions
  • Organise invoice procedures, manage expenses
  • Manage office procurement (stationery supplies, water, coffee etc..)
  • Travel Management
  • Provide administrative support to team members where required


Meeting organisation:

  • Prepare, co-ordinate and organise eLab meetings and conference calls
  • Researching and organising venues for eLab meetings if needed
  • Ensuring meeting rooms are set up and required equipment is available and working correctly. Organising refreshments as required, arranging meals and managing transport and accommodation as needed for delegates
  • Assist in the creation of meeting materials including pre-meeting briefing documents and meeting presentations
  • Prepare meeting minutes as required
  • Support to be provided as needed to the HR central office when the Battersea office hosts meetings attended by Group heads and senior leaders

Candidate Experience and Skills Requirement

Skills:

  • Highly literate in Microsoft Office package
  • Attention to detail, maintaining the highest standard of accuracy
  • Excellent written and verbal communication skills
  • Ability to work under pressure, balancing and prioritising workload, whilst delivering high volume, high quality work to demanding deadlines
  • Proactive, with a strong ability to work independently
  • Ability to build relationships with internal stakeholders at all levels
  • Positive and professional attitude with high degree of cultural sensitivity
  • Ability to adapt positively to changing demands
  • Continually seeking opportunities to add value
  • Other language skills would be an advantage



Experience

The ideal candidate will have:

  • Office Management background
  • Diary / event management experience
  • Travel management experience
  • Reporting experience
  • Presentation / document creation experience

Location

130 City Road,London,LONDON,EC1V 2NW

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